Privacy Policy

The Tasmanian Bands League (“the League”, “we”, “us”) is the association of Tasmania's community bands. This policy explains how personal information is collected, used and protected across our public website, the member portal, and the Chordinate mobile app.

Who holds your information

The League operates this platform on behalf of its member bands. When you are registered as a player, your record is managed by your band's administrators and by the League's office bearers. Band administrators can only see and manage members of their own band; League office bearers can see registration records across the League so they can run registrations, transfers and contests.

What we collect

• Membership records: your name, contact details, date of birth, the band(s) and ensemble(s) you play in, your instrument or part, registration status, and band/League roles you hold.
• Care and safety details (provided to your band): emergency contact, relevant medical notes, and — for volunteers who work with under-18s — Working with Vulnerable People registration details.
• For members under 18: a parent/guardian's name and contact details, and their consent decisions. Under-18s never have their contact details shown in member directories.
• Event responses: your availability answers for your band's rehearsals and events.
• Newsletter subscriptions: the email address (and optional name) you give us when subscribing.

How we use it

• Running your band: rehearsal and event scheduling, announcements, attendance.
• League administration: player registration, transfers between bands, and contest eligibility.
• Safety: guardian consent and child-safety compliance for under-18 members.
• Communication: emails and app notifications you'd expect as a member, and newsletters you opted into.

Who can see what

Plain members see their own record, and a member directory limited to their own band — contact details appear there only if the member opted in. Band administrators see the records of their band's members so they can run the band. League office bearers see records across all bands for League administration. We never sell personal information or use it for advertising.

Where it's stored

Data is stored with reputable hosting providers (website and database hosting, file storage and email delivery services) under access controls. The Chordinate app reads from the same system — it holds no separate copy of the membership database.

Your choices

• You can view and update your details any time in the member portal.
• You can opt in or out of sharing your contact details in the directory.
• Every newsletter includes an unsubscribe link.
• You can request deletion of your account and data via the account deletion page. Some records (for example registration history required by League rules) may be retained for the mandated period.

Questions

Contact the League Secretary at secretary@tbl.org.au with any privacy questions or concerns.